Document Management

FreshAL · Sir Crashalot Joined: 04 Jul 2005 Karma :

Oh wise geeks of BCF will you tell me how to fit a new coffee cup holder on my computer? The old one broke...

Naah, just kiddin'. Laughing

My team at work needs a document management solution. At the moment they are using shared network folders Rolling Eyes

So, there's multiple versions, no change tracking and half the time no-one can find relevant documents.

There's only 5 of us, and we don't have a huge budget so open source/free software prefered. Something that could be customised and linked in with our existing customer contact db would be extra great.

Anyone got any suggestions?

Davo · Davo To The Rescue! Joined: 05 Apr 2004 Karma :

Sounds like your after a piece of software similar to Act, although it's more a CRM tool, I think it has the ability to track document changes etc...

Dom · World Chat Champion Joined: 06 Sep 2004 Karma :

Writeboard might be of interest. It's spot on for smallish groups like that, although it's entirely web based (could be positive or negative I guess) and you wouldn't be able to link it in with a customer DB.

If you wanted a central location for all of this you could setup a Basecamp account and organise it into seperate projects with writeboards associated as well as messages/todos etc. It's very useful and pretty cheap too. (If you did want to go down that route then let me sort out an affiliate link for you Wink

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m99dws · World Chat Champion Joined: 09 Jun 2004 Karma :

Sharepoint is a reasonable document management solution, although have no idea on price.
As for CRM software, all I can say is f**king Lagan!

Craggles · Traffic Copper Joined: 12 Jul 2004 Karma :

Would something like SVN be suitable?

Don't know if it could link to your customer DB without heavy customization - but it has some very good clients (all open source) and does version tracking with different users etc...

Some URLs for you:

https://subversion.tigris.org/
https://tortoisesvn.tigris.org/ - A windows SVN shell extention basically

HTH

Craig
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FreshAL · Sir Crashalot Joined: 04 Jul 2005 Karma :

If anyone is interested...

I've found KnowledgeTree

It's web based open source doc management, with a proprietary plug-in for integration with MS Office, Open Office and Windows Explorer.

Dead easy install, looks OK so far.

It's still in Beta (at Release Candiate 1) and I'd agree that it's not ready for production yet, but not far off.

Company supporting it and the developers seem active, so I'm hoping this will be the solution I'm looking for.

If anyone's interested I'll update with how it goes.